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Weapons In the Workplace

How can companies keep employees safe?

Posted April 9, 2018

Following a high-profile attack at YouTube’s California headquarters on April 2, employers are likely once again wondering how they can best protect employees at work. Issues surrounding personal possession of weapons are often fraught with controversy, and employers must tread carefully when considering how best to address them.

Under the Occupational Safety and Health Act, employers have a duty to provide a safe and healthy workplace, which includes protection from workplace violence. In addition, many states have individual laws limiting employers’ abilities to restrict weapons. Striking a balance that keeps employees feeling safe yet respected can seem impossible, especially as stories of violence swirl in the headlines.

In a report published on January 23, 2018, by the Bureau of Labor Statistics, there were 500 workplace homicides in 2016, 79 percent of them involving guns. Though many employers choose to ban guns on company property, several states have recently passed “parking lot” laws. These laws often override such policies and allow employees to keep their legally owned weapons safely stored in their vehicles at work.

So, what can an employer do to keep employees feeling safe while protecting their rights?

  • Create a standalone weapons policy: Where are weapons addressed in your handbook? If they are mentioned only within a larger workplace violence or code of conduct policy, consider separating weapons into their own policy. The policy should clearly define what constitutes a weapon, whether they are allowed on company premises, and how violations of the policy should be reported and will be handled. Be sure to review all state and local laws, and post all required signs clearly within view of employees.
  • Engage your employees: When workplace shootings make the news, many employees understandably fear for their own safety at work. Take this time to reach out and remind them of your company’s commitment to keeping them safe, and ask them how you can make them feel more secure. Regularly assess your safety policies by requesting employee input, and adjust them as necessary. Your workforce’s peace of mind should be your primary goal.
  • Train, train, train: It’s no longer enough to send out a policy and assume employees have read and learned it. In today’s uncertain environment, effective training is one of the most important ways to protect your workforce. Train managers to recognize warning signs of violence. Train leadership to take employee concerns about safety seriously. Train all employees to identify and react to active shooter situations. Experts agree that the more people practice these skills, the more likely they will be to act on them instead of freezing up in the event of an emergency.

Don’t wait until your company experiences a violent episode to address the issue of weapons. While no approach is foolproof, it’s worth your time to consider the unique circumstances of your workplace and how to protect it.

This article was written by Ann Potratz of J. J. Keller & Associates, Inc.

Active Shooter and Active Threat Training CoursesJ. J. Keller's Active Shooter & Active Threat training courses empowers employees to minimize the impact of workplace violence and react appropriately to an active shooter situation.


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