OSHA Form 300, 300A and 301

Injury & Illness Recordkeeping

OSHA is focusing on work-related injury and illness recordkeeping in several ways. First, employers must properly document all work-related injuries and illnesses that occur in a given establishment. That includes knowing what incidents are recordable, and must appear on the employer’s Log.

Second, starting in 2017, certain employers must send their injury and illness data electronically to OSHA. Establishments with 250 or more employees must begin submitting information from Form 300A by December 15, 2017, and must submit information from all forms (300A, 300, and 301) by July 1, 2018. Beginning in 2019 and every year thereafter, the information must be submitted by March 2.

Establishments with between 20 and 249 employees in certain “high-risk industries,” as identified by NAICS code, must begin submitting information electronically from their 2016 Form 300A by December 15, 2017, and from their 2017 Form 300A by July 1, 2018. Beginning in 2019 and every year thereafter, that information must be submitted by March 2.

Injury and illness reporting procedures, workplace safety incentive programs, and associated drug testing may not be used as retaliation against employees who report work-related injuries and illnesses, nor may they discourage employees from reporting work-related injuries and illnesses. Learn more about injury and illness anti-retaliation protections.

It's essential that work-related injuries and illnesses are properly documented, and that your workplace programs are compliant, or you'll risk hefty fines.

You must be aware of a number of OSHA recordkeeping issues, including:

  • What constitutes a recordable injury and/or illness.
  • How to fill out OSHA 300 Log of Work-Related Injuries and Illnesses.
  • When you must post the OSHA 300A Form (Summary of Work-Related Injuries and Illnesses).
  • When it's acceptable to replace OSHA Form 301 (Injury and Illness Incident Report) with a workers' compensation form or insurance form.
  • How long you must retain the required records.
  • Who must electronically submit injury and illness data to OSHA.
  • What injury and illness data must be electronically submitted to OSHA.
  • The deadline for submitting data to OSHA.
  • Compliant post-incident drug testing programs.
  • How to develop a compliant safety incentive program.

Essential Solutions


OSHA Recordkeeping Timeline

November-January:

Review the OSHA 300 Log to verify that entries are complete and accurate. Correct any deficiencies. Create and certify an annual summary of injuries and illnesses recorded on OSHA Form 300.

February 1:

OSHA Form 300A (Summary of Work-Related Injuries and Illnesses) must be posted where notices are customarily posted no later than February 1. This annual summary must be kept in place until April 30.

April 30:

Annual summary (OSHA 300A Form) no longer needs to be posted.