Under OSHA requirements, it's essential that work-related injuries and illnesses are properly documented, and that your workplace programs are compliant, or you'll risk hefty fines.
You must be aware of a number of OSHA recordkeeping issues, including:
- What constitutes a recordable injury and/or illness.
- How to fill out OSHA 300 Log of Work-Related Injuries and Illnesses.
- When you must post the OSHA 300A Form (Summary of Work-Related Injuries and Illnesses).
- When it's acceptable to replace OSHA Form 301 (Injury and Illness Incident Report) with a workers' compensation form or insurance form.
- How long you must retain the required records.
- Who must electronically submit injury and illness data.
- What injury and illness data must be electronically submitted.
- The deadline for submitting data to OSHA.
Get regulatory information and find compliance solutions below.
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OSHA uses form 300, form 300A and form 301 for injury and illness recordkeeping.
- OSHA Form 300 is the Log of Work-Related Injuries and Illnesses.
- OSHA Form 300A is the Summary of Work-Related Injuries and Illnesses.
- OSHA Form 301 is the Injury and Illness Incident Report.
Certain employers must send their injury and illness data electronically to OSHA. Establishments with 250 or more employees must submit information from Form 300A by March 2 every year for the previous year's form (i.e., March 2, 2020, for the 2019 information).
Establishments with between 20 and 249 employees in certain “high-risk industries,” as identified by NAICS code, must submit information electronically from their Form 300A. Beginning in 2019 and every year thereafter, that information must be submitted by March 2.
The 300A summary be posted by February 1. Below is the full OSHA recordkeeping timeline.
- November–January: Review the OSHA 300 Log to verify that entries are complete and accurate. Correct any deficiencies. Create and certify an annual summary of injuries and illnesses recorded on Form 300.
- February 1: OSHA Form 300A (Summary of Work-Related Injuries and Illnesses) must be posted where notices are customarily posted no later than February 1. This annual summary must be kept in place until April 30.
- March 2: Date by which affected employers must electronically submit data from the 300A Summary to OSHA.
- April 30: Annual summary (300A Form) no longer needs to be posted.
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