Skip to main content
Skip global navigation and go to main content

Employers to receive updates to Clearinghouse queries

Clearinghouse to report changes to drivers’ records within a year of any query

Posted March 14, 2023

The CDL Drug and Alcohol Clearinghouse will now notify a motor carrier within a year of any query when additional information has been added to a driver’s record.

As of March 8, 2023, the Clearinghouse will email motor carriers when new information has been added to a driver’s record within 12 months of a pre-employment or annual query. The notification will alert carriers to a new violation, an updated return-to-duty status, or removed violation.

Prior to this new Clearinghouse feature, motor carriers were only notified within 30 days of conducting a pre-employment query, leaving them unaware of changes to a driver’s record until the annual query request or a roadside inspection report indicating a prohibited status.

Responding to an update

If a motor carrier receives a notification of a change to a driver’s Clearinghouse record, they should request a full follow-up query within 24 hours to ensure the driver is not in a “Prohibited” status. A “Prohibited” status is the result of an unresolved violation under Part 382 and prevents the driver from performing safety-sensitive functions.

A full query of the Clearinghouse requires the driver’s consent via their personal Clearinghouse account. A driver who does not have an account must create one as soon as possible to grant consent to the employer.

If a driver fails to provide consent (refuses or does not have an account), the employer must remove the driver from safety-sensitive functions. The driver cannot resume safety-sensitive functions until a full query is conducted and the results indicate a “Not Prohibited” status.

This article was written by Kathy Close of J. J. Keller & Associates, Inc.

Looking for more on transportation safety?

Get the information and products you need to stay on top of industry changes and comply with regs.

Learn More

J. J. Keller's free Transportation SafetyClicks™ e-newsletter brings quick-read safety and compliance news right to your inbox.

Sign up to receive Transportation SafetyClicks™