Inspection & Maintenance: Driver Vehicle Inspection Reports (DVIRs)

Are pretrip and post-trip inspections required?

A driver must be satisfied that all CMV equipment is in safe operating condition before operating. In addition, drivers must complete a report that identifies the vehicle and list any defect or deficiency discovered by or reported to the driver which would affect the safe operation of the vehicle or result in its mechanical breakdown.

How are pretrip and post-trip inspections to be logged?

According to §395.2, “All time inspecting, servicing, or conditioning any commercial motor vehicle at any time” is considered on-duty and logged as such. If a DVIR is completed, the time used to complete the form is also considered on-duty.”

Must property carrying drivers complete a DVIR?

Property carrying drivers are required to complete a driver vehicle inspection report whenever a defect or deficiency is discovered by or reported to the driver which would affect the safe operation of the vehicle or result in its mechanical breakdown.

Many motor carriers require drivers to complete the DVIR for all post-trip inspections as a best practice and safety management control to:

Must passenger carrying drivers complete a DVIR?

Daily vehicle inspection reports (DVIRs) are required when equipment problems or safety concerns are identified and when there are none to report.

Do United States drivers need to document daily inspections in Canada?

Motor carriers operating in Canada need to comply with Canadian national, provincial and territorial requirements that require the previous post-trip driver vehicle inspection report. Drivers need to prepare and to carry a copy of their previous day’s post-trip DVIR, regardless of whether there are defects to report.

What about electronic versions of DVIRs or eDVIRs?

The FMCSA’s policy has been to encourage carriers to use electronic means for information collection and retention since the 1990s. One of the first reasons to do so involved the handling of DVIRs.

How long must a motor carrier retain a Driver Vehicle Inspection Report (DVIR)?

Driver's Daily Vehicle Inspection Reports must be kept for 3 months.

Do Driver Vehicle Inspection Reports (DVIRs) need to be kept in the vehicle?

No, a driver vehicle inspection report no longer has to be carried in the vehicle in the United States. Upon completion, they can immediately be filed.