3 new DOT rules target paperwork requirements

ELD user manuals

One rule change removes the requirement that an electronic logging device (ELD) operator’s manual be kept inside the vehicle. The FMCSA says carrying the manual no longer provides a meaningful safety benefit, particularly given that most manuals are accessible online or are built into the devices themselves.

The rule doesn’t change any core ELD obligations, including the need to carry ELD malfunction instructions, data-transfer instructions, and at least eight blank logs.

Roadside inspection reports

Another rule revises how completed roadside inspection reports are handled. Previously, motor carriers were required to return all such reports to the issuing state agency. Under the new rule, carriers only need to return these reports if the issuing state agency specifically requests or requires it.

Most states don’t require roadside inspection reports to be returned, making the federal rule unnecessary.

Motor carriers are still required to fix any defects identified on the report, sign it, and retain it for at least 12 months, even if the state doesn’t want a copy.

CDL self-reporting

Finally, the FMCSA is removing the long-standing requirement that commercial driver’s license (CDL) holders self-report out-of-state traffic convictions to their state of domicile.

The agency concluded that this requirement is now redundant, and has been unnecessary in most cases since 2013. In addition, since 2024, states have exchanged conviction data electronically, ensuring violations are automatically transmitted between licensing agencies. Under 49 CFR 383.31, drivers must continue to report traffic convictions to their employers within 30 days.

Two of the three rule changes were proposed in May 2025 as part of a slate of deregulatory actions by the new Trump administration, most of which have been finalized. The change to roadside inspection reporting was in response to a petition from the Commercial Vehicle Safety Alliance.