The Vehicle Tax & Licensing Service will keep your company compliant with the motor carrier tax and registration requirements, state IFTA and IRP requirements, and your fuel tax reporting obligations.
Your audit risk will be significantly reduced from our work to keep your vehicles legal. It will help improve the accuracy and integrity of your fuel and mileage tax data. You'll work with a dedicated Client Service Representative, who is familiar with your organization and manages your program.
Find out how J. J. Keller can help you meet your compliance goals.
This full vehicle management service covers these important functions to ensure your vehicles stay legally on the road:
FUEL TAX (IFTA) REPORTING
Licensing & Permitting
J. J. Keller will obtain your licenses and permits based on a thorough understanding of your company. We will provide recommendations for structuring your program in a way that benefits you financially.
A dedicated compliance specialist will work with you to:
IFTA and Mileage Tax Reporting
To help you comply with your IFTA & Mileage Tax Reporting obligations, your compliance specialist will:
|Reporting Quarter||Due Date|
|January – March||April 30|
|April – June||July 31|
|July – September||October 31|
|October – December||January 31|
IFTA and IRP audits are mandated for 3% of all registrants annually.
Properly completed trip records will help prevent fines and assessments against your company at the time of audit. This list will help you better understand what is required for IFTA/IRP reporting:
Caution: If your records don't meet the IFTA/IRP recordkeeping requirements, you may be issued an inadequate records assessment. IFTA can lower your miles per gallon (mpg) to four or reduce it by 20%. Lower mpg means more fuel consumed and more taxes owed. IRP can assess you a 20% additional fee based on what you paid for your IRP plates that year. A second audit could result in a 50% fee and a third audit a 100% fee.
Understanding and complying with the requirements for your vehicle operations is no easy task. Unlike qualifying a driver, qualifying or properly registering vehicles requires more than gathering documents and completing a checklist. You have to look at multiple factors in your operation, as well as understand and adhere to the legal requirements each state imposes on your CMVs. But we can help. Our Vehicle Services team — with their deep regulatory knowledge — will provide you with expert assistance and advisement to keep your vehicles legal and in compliance.
We’ll handle the time-consuming process of setting up your account with both IFTA and IRP to comply with vehicle registration and fuel tax regulations. This includes collecting the required supporting documents, completing the application process on your behalf and ensuring your credentials are obtained. Learn more!
To determine whether or not your operation is compliant with IFTA/IRP requirements, we’ll review all of your company’s pertinent documentation. If any deficiencies are found, we’ll provide a written report of the findings and recommendations for correction. Learn more!
The International Fuel Tax Agreement (IFTA) is an agreement for the collection and distribution of fuel use tax revenues. The lower 48 states and the 10 Canadian provinces are members of IFTA. IFTA allows carriers, including private carriers, to obtain one license and file quarterly tax returns with one base jurisdiction.
A "qualified motor vehicle" is a motor vehicle used, designed, or maintained for transportation of persons or property, and that:
As an IFTA-licensed carrier, you are required to display two IFTA decals per vehicle and carry a copy of the IFTA license in each vehicle. Starting in January 2019, you may carry your IFTA license electronically.
IFTA records must be retained for four years from the date of filing the tax report based on the records.
Electronic logging devices can be used to record mileage data, but must meet the requirements of IFTA.
The International Registration Plan (IRP) is an agreement that provides for the apportioned registration of commercial motor vehicles, allowing a qualifying commercial vehicle to travel through several jurisdictions with one license plate, in all jurisdictions shown on the cab card. The lower 48 states, the District of Columbia, and the 10 Canadian provinces are members of IRP.
An "apportionable vehicle" means any power unit that is used or intended for use in two or more member jurisdictions and that is used for the transportation of persons for hire or designed, used, or maintained primarily for the transportation of property, and:
The cab card must list all the member IRP jurisdiction, plus the registered weight the vehicle must comply with, to operate in each jurisdiction. Cab cards are vehicle specific, and the original cab card must be carried in the vehicle for which it was issued.
Kentucky, Oregon, New York and New Mexico.
Yes. J. J. Keller can help keep your vehicles operating legally and improve the accuracy and integrity of your fuel and mileage tax data. Find out more about how the service works.