J. J. Keller® Vehicle Tax & Licensing Service

Save time, reduce audit risk and meet IFTA fuel tax reporting obligations. Read more.

J. J. Keller® Vehicle Tax & Licensing Service (04699)
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The J. J. Keller Vehicle Tax & Licensing Service will keep your company compliant with the motor carrier tax and registration requirements, state IFTA and IRP requirements, and your fuel tax reporting obligations.

Your audit risk will be significantly reduced from our work to keep your vehicles legal and improve the accuracy and integrity of your fuel and mileage tax data. And, you'll work with a dedicated Client Service Representative who's familiar with your organization and manages your program.

I'd like to learn more!

Our services are priced based on your specific needs. Find out how J. J. Keller can help you meet your compliance goals. Talk with a compliance specialist today at: 888-473-4638 or fill out the form and we'll get in contact with you.

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This full vehicle management service covers these important functions: 1) Licensing, 2) Permitting, and 3) Fuel Tax (IFTA) Reporting to ensure your vehicles stay legally on the road.

Licensing & Permitting

J. J. Keller will obtain your licenses and permits based on a thorough understanding of your company. We will provide recommendations for structuring your program in a way that benefits you financially.

J. J. Keller will:

  • Obtain initial permits for mileage, authority, International Fuel Tax Agreement (IFTA) and International Registration Plan (IRP)
  • Monitor and complete your renewals for: IRP, IFTA, Heavy Vehicle Use Tax (HVUT), Mileage Permits (OR, NM, NY, and/or KY), Unified Carrier Registration (UCR) and applicable Authority Permits.
  • Complete IRP, IFTA, Mileage Tax, UCR and Authority Permit applications for additional vehicles added to your fleet.
  • Communicate with states on your behalf whenever there are permit changes, such as address changes, return of permits, or cancellations.
  • Review your IRP mileage information to ensure your vehicles are meeting the IRP requirements.
  • Provide recommendations for permitting needs for the following year.
  • Provide cost reports of total fuel, mileage, and authority permits.
  • Provide advisement on which base state you should use.
  • Recommend best-practices to help you optimize your fleet efficiencies and tax liabilities.

IFTA and Mileage Tax Reporting

To help you comply with your IFTA and Mileage Tax Reporting obligations, J. J. Keller will:

  • Collect and enter your driver trip reports, fuel receipts, and toll information into a specialized database. (We accept paper trip documents or electronic data transfer.)
  • Conduct a proprietary audit covering 70+ edit checks, analyze data and correct errors to meet IFTA and IRP state compliance requirements.
  • Identify and correct discrepancies when appropriate.
  • Manage your monthly and quarterly mileage and fuel data. IFTA tax reports are due quarterly and must be postmarked no later than midnight on the date indicated.
  • Complete and submit tax returns and disperse payments.
  • Apply for ongoing fuel tax credits and refunds (as appropriate).
  • Maintain trip reports, fuel receipts, and other documentation necessary to meet recordkeeping requirements. We retain this information at J. J. Keller in Neenah, WI and purge according to regulatory timelines.
  • Generate Fuel and Mileage Reports, including:
    • Monthly/Quarterly Fuel and Mileage Report (including all states)
    • Monthly/Quarterly Unit Analysis Report
    • Units with no activity

Reporting Quarter

Due Date

January – March

April 30

April – June

July 31

July – September

October 31

October – December

January 31

Call us toll free at 1-888-473-4638 for a no-obligation discussion. Or, if you prefer, fill out the form at the bottom of the page to learn more!

Save time
Partnering with J. J. Keller to manage your vehicle compliance will free you up to focus your attention where you want it to be - on your business.

Be compliant, minimize risk and exposure to audits
Have confidence you are compliant. J. J. Keller applies the most current regulations in managing your licensing, permitting and fuel tax reporting.

Reduce overhead
Lower administrative costs related to managing legalization.

Optimize tax credits
J. J. Keller experts ensure you are not overpaying or underpaying IFTA taxes and are receiving entitled credits.

Be proactive
Receive notifications of expiring license plates and permit renewals ahead of time.

Centralize and standardize processes
Processes will be standardized and consistent across your operating locations.

Get reports 24/7
Access your vehicle information and get helpful reporting anytime through your secure online portal.

Audit support
In the event of an audit, J. J. Keller experts will prepare your records and manage the entire process.

Meet recordkeeping requirements
Your documents will be retained at J. J. Keller and purged according to regulatory timelines.

Managed Services

Managed Services

Let our experienced team of compliance professionals work with you to handle time-consuming compliance management for your drivers, vehicles and employees. Our specialists provide real ROI by eliminating internal costs and paying close attention to your compliance.

Consulting Services

Consulting Services

Get tailored regulatory expertise at your site. Our veteran consultants bring their deep compliance and best practice knowledge to you. You can rely on our expertise in regulations enforced by DOT, OSHA, EPA, DOL and hundreds of state agencies.


Form 2290 Heavy Vehicle Use Tax Returns due 8/31/18

For carriers with vehicles at 55,000 pounds or more, filing heavy vehicle use tax Form 2290 is easier and faster than ever with J. J. Keller! We are an IRS-approved E-File provider - file today.

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