Hazmat Shipping Paper Retention Requirements

Are you retaining your hazmat shipping papers?

Posted October 6, 2016

The Hazardous Materials Regulations require shippers and carriers of hazardous materials to retain a copy of the shipping papers. The retained shipping papers must be accessible at or through the principal place of business. The papers must be available, upon request, to an authorized official of a federal, state, or local government agency at reasonable times and locations.

Carriers must retain a copy of the shipping papers for a period of one year after the material is accepted. The hazmat shipping paper can be retained as a paper copy or an electronic image of the shipping paper. The date of acceptance by the carrier must be included on the shipping paper copy or electronic image.

Shippers must retain a copy of the shipping papers for a period of two years after the material is accepted by the initial carrier. The hazmat shipping paper can be retained as a paper copy or an electronic image of the shipping paper. The date of acceptance by the initial carrier must be included on the shipping paper copy or electronic image.

Hazardous waste shipping papers (hazardous waste manifests) must be retained for three years. The shipper, initial carrier, and each subsequent carrier must retain a copy for three years after the material is accepted by the initial carrier. Each copy must bear all the required signatures and dates up to and including those entered by the next person who received the waste.


Hazardous Materials Straight Bill of LadingJ. J. Keller's Hazardous Materials Straight Bill of Lading gives your drivers easy access to word-for-word Federal Motor Carrier Safety Regulations (FMCSRs) in a convenient pocketbook format.

 

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