EEOC posts sample notice for employer-sponsored wellness programs

Employers collecting health information must provide notice to workers

Posted June 23, 2016

The U.S. Equal Employment Opportunity Commission (EEOC) posted a sample notice that will help employers who have wellness programs comply with the recently issued Americans with Disabilities Act (ADA) rule.

The notice is available on the EEOC website, and a brief question-and-answer document describing the notice requirement and how to use the sample notice is also available on the EEOC website.

The rule says that employer wellness programs that ask employees about their medical conditions or that ask employees to take medical examinations (such as tests to detect high blood pressure, high cholesterol, or diabetes) must ensure that these programs are reasonably designed to promote health and prevent disease, that they are voluntary, and that employee medical information is kept confidential.

Limited financial and other incentives are permitted as part of voluntary wellness programs under the rule. However, employers may not require employees to participate in a wellness program; may not deny or limit their health coverage for non-participation; may not retaliate against or interfere with any employee who does not want to participate; and may not coerce, threaten, intimidate, or harass anyone into participating.

Employees also must receive a notice describing what information will be collected as part of the wellness program, who will receive it, how it will be used, and how it will be kept confidential. If the wellness program provides the notice, the employer must still ensure that their employees receive it.

Permissible incentives under the rule are calculated based on a percentage of the cost of self-only health insurance coverage. The obligation to provide the notice goes into effect on the first day of the plan year that begins on or after January 1, 2017, for the plan that an employer uses to calculate the incentive limit.


 

ADA Essentials ManualJ. J. Keller's ADA Essentials Manual reviews Americans with Disabilities Act (ADA) guidelines and provides plain-English explanations to help you stay in compliance.

 

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