Workplace safety and OSHA compliance for your employees.

The owner or operator of such a facility must submit an MSDS for all hazardous chemicals present at the facility at any one time in amounts equal to or greater than the minimum thresholds listed in 40 CFR 370.20(b).

The owner or operator of the facility must also submit an inventory form covering all hazardous chemicals that are present at their facility at any one time during the preceding calendar year in amounts equal to or greater than their thresholds. This Tier I inventory form must be submitted on or before March 1 of each year.

9 CFR §417.5(c) states that prior to shipping product, the establishment shall review the records associated with the production of that product to ensure that all critical limits were met and, if appropriate, corrective actions were taken, including the proper disposition of product. Where practicable, this review shall be conducted, dated, and signed by an individual who did not produce the record(s).

The new nutrition labeling regulations in 21 CFR §101.9 require nutrition labels on almost all packaged foods, revise the list of nutrients whose content levels are required to be shown on the nutrition label, adopt a new format for the nutrition label, and provide for more consistent serving sizes across product lines to reflect the amounts people actually eat. The basic nutrition label is to list 14 nutrients. The nutrients and the order in which they must be listed are as follows: calories, calories from fat, total fat, saturated fat, cholesterol, sodium, total carbohydrate, dietary fiber, sugars, protein, vitamin A, vitamin C, calcium, and iron. Other vitamins and minerals for which Reference Daily Intakes (RDI's) have been established must be declared if a claim is made about them or if they have been added as a nutrient supplement.

In addition to these mandatory nutrients, manufacturers may voluntarily choose to include calories from saturated fat and amounts of polyunsaturated fat, monounsaturated fat, potassium, soluble fiber, insoluble fiber, sugar alcohol, other carbohydrates, other vitamins and minerals for which RDIs have been established, and beta-carotene (as a percent of vitamin A). The amounts of nutrients declared in nutrition labels are for the product in the package, before consumer preparation. However, when foods are not intended to be consumed as packaged, manufacturers are encouraged to add another column of information specifying the percent Daily Value of a serving of the food "as consumed."

But the law excludes the following from the definition of a "food additive":

• Substances generally recognized as safe by qualified experts.
• Substances used in accordance with a previous approval ("prior sanction") under either the Federal Food, Drug, and Cosmetic Act, the Poultry Products Inspection Act (21 U.S.C. 451) or the Federal Meat Inspection Act (21 U.S.C. 601).
• Pesticide chemicals in or on raw agricultural products.
• Color additives.
• New animal drugs.

(Note: pesticide chemicals, color additives, and new animal drugs are subject to similar safety requirements of other sections of the law).

Manufacturers or importers not certain whether the chemicals or other ingredients used in their foods are subject to the safety clearance requirements of the Federal Food Drug Cosmetic Act (FFDCA) may seek an opinion from the Food and Drug Administration. If premarket approval is required, this may mean that studies, including animal feeding tests, will have to be carried out in accordance with recognized scientific procedures and the results submitted to the Food and Drug Administration for evaluation. General principles for evaluating the safety of food additives are published in 21 CFR §170.20. General instructions for preparing a food additive petition are in 21 §CFR 171.

• Milk
• Egg
• Fish
• Crustacean shellfish
• Tree nuts
• Wheat
• Peanuts
• Soybeans

In the general industry electrical standards, §1910.333 is on selection and use of work practices. Paragraph (c) is on working on or near exposed energized parts. Section (c)(8) states: "Conductive articles of jewelry and clothing (such as watch bands, bracelets, rings, key chains, necklaces, metalized aprons, cloth with conductive thread, or metal headgear) may not be worn if they might contact exposed energized parts. However, such articles may be worn if they are rendered nonconductive by covering, wrapping, or other insulating means."

In the Powered Industrial Truck regulation (§1910.178), paragraph (g) is on changing and charging storage batteries. Section (g)(12) states that "Tools and other metallic objects shall be kept away from the top of uncovered batteries."

OSHA has published a booklet, Hand and Power Tools (OSHA 3080), where page 4 states, "Wear proper apparel for the task. Loose clothing, ties, or jewelry can become caught in moving parts."

In another publication, Concepts & Techniques Of Machine Safeguarding (OSHA 3067), OSHA includes a Machine Guarding Checklist where one of the items under the heading Protective Equipment and Proper Clothing is, "Is the operator dressed safely for the job (i.e., no loose-fitting clothing or jewelry)?" In the last paragraph of chapter one, Basics of Machine Safeguarding, this publication states, "Other parts of the worker's clothing may present additional safety hazards. For example, loose-fitting shirts might possibly become entangled in rotating spindles or other kinds of moving machinery. Jewelry, such as bracelets and rings, can catch on machine parts or stock and lead to serious injury by pulling a hand into the danger area."

Under Section 5 of the OSH Act (the General Duty clause):

a) Each employer -

(1) shall furnish to each of his employees employment and a place of employment which are free from recognized hazards that are causing or are likely to cause death or serious physical harm to his employees;

(2) shall comply with occupational safety and health standards promulgated under this Act.

If the employer has recognized that wearing loose chains, jewelry, loose clothing, or other items is a hazard likely to cause serious physical harm, he has an obligation to address this hazard under the General Duty clause.

At a minimum, your company's workplace violence policies and procedures should include the following:

• A statement that your company will not tolerate workplace violence of any kind;
• A description of prohibited behaviors and actions;
• Detailed procedures for reporting and investigating alleged instances of such behavior;
• Measures that will be taken to ensure confidentiality;
• Reassurance that retaliation for reporting an incident will not go unpunished;
• Disciplinary action that will be imposed for engaging in prohibited behavior, as well as for retaliating against another employee;
• Efforts that will be made to communicate company policy; and
• Methods that will be used to monitor workplace security.

To be effective, policies and procedures must be...

• Appropriate for the workplace;
• Easily understood by all employees;
• Revised, as necessary, to address changing conditions; and
• Reviewed with employees on a regular basis.

29 CFR §1910.1030 (Bloodborne pathogens) - requires retraining at least annually and a written training record that must be retained for 3 years.

29 CFR §1910.134 (Respiratory protection) - requires retraining at least annually, but no specific written training record is required. Written fit testing records must be retained until the next test takes place.

29 CFR §1910.119 (Process safety management) - requires retraining at least every 3 years and a written training record. No training record retention time is specified.

29 CFR §1910.1200 (Hazard communication) - requires retraining as new hazards are introduced, but no specific written training record is required.

29 CFR §1910.132 (General requirements for personal protective equipment) - requires retraining as necessary and a written training certification. No training record retention time is specified.

29 CFR §1910.147 (Lockout/tagout) - requires retraining as necessary and a written training certification. No training record retention time is specified.

29 CFR §1910.146 (Permit-required confined spaces) - requires retraining as necessary and a written training certification. No training record retention time is specified. Cancelled entry permits are required to be retained for 1 year.

29 CFR §1910.178 (Powered industrial trucks) - requires an operator evaluation at least once every 3 years and a written training and evaluation certification. No training or evaluation record retention time is specified.

When training records are required, it would be best to always have them available. Consider keeping all training records during the worker's full period of employment. Your company may even set a policy to retain training records for a period after employment has been terminated. When written training records are not required, your company may still want to prepare them as a way to help keep your safety training program organized.

HAZWOPER standard involves employees who are engaged in the following operations:

• Clean up operations that are conducted at uncontrolled hazardous waste sites. These operations are required by a governmental body, whether federal, state, local or other involving hazardous substances.
• Corrective actions involving cleanup operations at sites covered by Resource Conservation and Recovery Act of 1976 (RCRA).
• Voluntary cleanup operations at sites recognized by federal, state, local, or other governmental body as uncontrolled hazardous waste sites. Operations involving hazardous wastes that are conducted at treatment, storage, and disposal facilities regulated by Title 40 CFR Parts 264 and 265 pursuant to RCRA, or by agencies under agreement with EPA to implement RCRA regulations.
• Emergency response operations for releases of, or substantial threats of release of, hazardous substances regardless of the location of the hazard.

A driver would most likely fall under the last category. Keep in mind that the definition of "emergency response" talks of incidental releases such that "Responses to incidental releases of hazardous substances where the substance can be absorbed, neutralized, or otherwise controlled at the time of release by employees in the immediate release area, or by maintenance personnel are not considered to be emergency responses within the scope of this standard."

Paragraph (j) of the §1910.120 HAZWOPER regulation talks about handling drums and containers. In 1910.120(i)(1)(vii), OSHA says: "U.S. Department of Transportation specified salvage drums or containers and suitable quantities of proper absorbent shall be kept available and used in areas where spills, leaks, or ruptures may occur." In 1910.120(i)(1)(viii), OSHA says: "Where major spills may occur, a spill containment program, which is part of the employer's safety and health program required in paragraph (b) of this section, shall be implemented to contain and isolate the entire volume of the hazardous substance being transferred."

A spill would more than likely not be large if it is to be cleaned up by the driver.

If it is a large spill that becomes an uncontrolled HAZWOPER site, specially trained emergency response crews are usually called in.

Generally, once the hazardous substance leaves a site for transport, it is no longer covered under OSHA, but rather it is under the jurisdiction of the DOT. HAZWOPER training is not required unless drivers will be undertaking the task of cleaning up the site, and this is very involved. If a spill constitutes a HAZWOPER site, it usually involves functions from maintaining site security through decontamination. One or two drivers would not be enough to accomplish all that is involved.

Again, it all depends on how involved the employer wishes his drivers to be.

• (g) Training and Education
• (g)(1) Where the employer has provided portable fire extinguishers for employee use in the workplace, the employer shall also provide an educational program to familiarize employees with the general principles of fire extinguisher use and the hazards involved with incipient stage fire fighting.
• (g)(2) The employer shall provide the education required in subsection (g)(1) of this Section upon initial employment and at least annually thereafter.
• (g)(3) The employer shall provide employees who have been designated to use fire-fighting equipment as part of an emergency action plan with training in the use of the appropriate equipment.
• (g)(4) The employer shall provide the training required in subsection (g)(3) of this Section upon initial assignment to the designated group of employees and at least annually thereafter.

Analysts use surveys, interviews, observations, or a combination of these to determine possible training needs. Managers, line supervisors, or workers might be asked questions seeking information on workplace accidents and "near misses," product quality, production efficiency, and on whatever else could point to areas where safety training or engineering/administrative control is needed.

When employees are not performing their jobs safely, it is often assumed that training will bring them up to speed. However, it is possible that other actions (such as hazard abatement or the implementation of engineering controls) would enable employees to perform safely on the job.

Problems that can be addressed effectively by training include those that arise from a lack of knowledge of a work process, unfamiliarity with equipment, or incorrect execution of a task. Training is less effective (but still can be used) for problems arising from an employee's lack of motivation or lack of attention to the job. Whatever its purpose, training is most effective when designed in relation to the goals of the employer's total safety and health program.

Ideally, safety and health training should be provided before problems or accidents occur. This training would cover both general safety and health rules and work procedures, and would be repeated if an accident or near miss incident occurs.

• Access to employee exposure and medical records - 29 CFR §1910.1020(g)(1).
• Bloodborne pathogens - 29 CFR §1030(e)(2)(ii)(M) and (g)(2)(ii)(C).
• HAZWOPER - 20 CFR §1910.120(e)(8); (p)(7)(i) & (ii); (p)(8)(ii)(C); (q)(5); (q)(8)(i); Appendix C.2 (Training); and 29 CFR §1926.65 (same sections).
• Fire brigades - 29 CFR §1910.156(c)(2) and Appendix A, paragraph 5.
• Fixed extinguishing systems - 29 CFR §1910.160(b)(10).
• Grain handling facilities - 29 CFR §1910.272(e)(1).
• Mechanical power presses - 29 CFR §1910.217(h)(13)(i).
• Occupational noise - 29 CFR §1910.95(k)(2).
• Permit-required confined space - 20 CFR §1910.146(k)(2)(iv)-(rescue).
• Portable fire extinguishers - 29 CFR §1910.157(g)(2) & (4).
• Respiratory protection - 29 CFR §1910.134(k)(5).

In addition, the chemical-specific regulations in Subpart Z* require annual retraining. The only chemical-specific Subpart Z regulations that do not require annual retraining are §1910.1002-coal tar pitch volatiles, §1910.1052-methylene chloride, and §1910.1096-ionizing radiation (but, the employer must advise employees of their ionizing radiation monitoring results annually).

NOTE: The chemical-specific regulations in Subpart Z that require annual retraining are §1910.1001-Asbestos; §1910.1003 through §1910.1016-13 Carcinogens; §1910.1017-Vinyl chloride; §1910.1018-Inorganic arsenic; §1910.1025-Lead; §1910.1027-Cadmium; §1910.1028-Benzene; §1910.1029-Coke oven emissions; §1910.1043-Cotton dust; §1910.1044-1,2-dibromo-3-chloropropane; §1910.1045-Acrylonitrile; §1910.1047-Ethylene oxide; §1910.1048-Formaldehyde; §1910.1050-Methylenedianiline; and §1910.1051-1,3-Butadiene.