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Are you ready for the CDL/med card deadline?

Remind drivers of the upcoming ‘January 30, 2014’ deadline

Posted November 16, 2013

By January 30, 2014, all commercial driver’s license (CDL) holders must provide to their state licensing agency information on the type of driving they perform as well as the status of their medical examiner’s certificate.

J. J. Keller & Associates, Inc. has received many questions on the implementation of this rule. Provided below are just a few of the many frequently asked questions on the topic.

Frequently Asked Questions

Q: Several of my drivers have received a letter from our state driver licensing agency. The letter asks the drivers about the type of commercial driving they perform. The letter says the drivers must turn in this information and a copy of their medical card. What is this all about?

A: By January 30, 2014, a CDL holder must provide a self-certification document addressing the type of commercial driving he/she performs to his/her state driver licensing agency. The driver will need to certify that he/she operates under one of the following four categories:

  • Non-excepted interstate;
  • Excepted interstate;
  • Non-excepted intrastate; and
  • Excepted intrastate.

Each state has its own specific form that addresses the self-certification requirement that must be completed by the driver. If the driver is in the non-excepted interstate category, he/she is also required to provide a copy of his/her valid and current medical examiner’s certificate/card. Do note that a state licensing agency may also request a copy of the medical card for non-excepted intrastate drivers. Check with your state for additional details.

Q: What happens if a driver does not turn in these documents to his/her state licensing agency by January 30, 2014?

A: The state licensing agency will notify the driver that his/her CDL has been downgraded to a non-CDL class. All CDL privileges will be removed from the license.

Q: Is this a one-time task or does the driver have to turn in a new self-certification form and medical card every time he/she gets a new physical?

A: The new medical card must be turned in each time the driver gets a new card, but the self-certification is only turned in when a driver:

  • Applies for a CDL;
  • Renews a CDL;
  • Applies for a higher class of CDL;
  • Applies for a new endorsement on a CDL; or
  • Transfers a CDL from another state.

Q: Once the driver turns in the self-certification and a copy of his/her medical card does he/she have to continue to carry the card?

A: Yes. The driver is required to continue to carry the medical card and provide a copy to his/her motor carrier for placement in his/her driver qualification file. This is required until January 30, 2014.

Q: As a motor carrier, how will I document that the driver has a valid medical card if one isn’t required in the driver’s qualification file?

A: As of January 30, 2014, this information will be included on the driver’s driving record. Motor carriers will be required to obtain a copy of the driving record that includes the driver’s current medical card status and place the documentation in the driver’s qualification file.

Q: Will drivers have to carry the medical card after January 30, 2014?

A: As of January 30, 2014, when a driver’s current medical information is on his/her driving record, the driver won’t need to carry the medical card. However, when a driver gets a new medical card and gives it to the state licensing agency, it will take the agency up to 10 days to update the driver’s record. During that interim period, drivers and employers will need to use the medical card as proof of certification, and can do so for up to 15 days after it was issued. Once the employer verifies that the driving record was updated, the driver no longer has to carry the card.

Q: How about non-CDL holders who operate commercial motor vehicles between 10,001 and 26,000 pounds?

A: Non-CDL holders are required to continue carrying their medical card, and their motor carriers are required to continue maintaining a copy in each driver’s qualification file.


DOT Medical ExamsDOT Medical Exams: The Complete Guide is a comprehensive medical exam reference for motor carriers, drivers and medical professionals.

 

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